MINUTES

Present

E Swann, D Hindmarsh, B Dubiel-Thomson, E Wilby, M Williams, S White, A Tankard, D Holmes, D Child, A Ellis, S Scott, K Scott, P McClennan (arrived after start)

Apologies

C Brown, C Livesley, R Kay, I Robinson

Minutes from Previous Meeting (8 December 2004)

Agreed

Matters Arising

Ladies toilets had continued leaking and a new syphon has been fitted.

Fencing extension – no further progress. Still awaiting for HBC. Now nearly two years since the request was made.

Curtain for hatch to kitchen – quote for £150 from same party that re-covered the seating for £900. Agreed that the work be undertaken.

Light in Main Hall – it is hoped that the lamps will be replaced week commencing 27/2/5.

Youth Forum – have written advising they no longer wish to be represented on the Committee. It was felt that they should be asked to reconsider.

Car Park – The Parish Council had advised that this was the responsibility of the VHC. General consensus that this was not accepted. K Scott advised that the PC took the view that this was the case. Matter to be resolved.

Health & Safety – all outstanding issued now addressed.

Sound System – still waiting for P Thomson to produce specification, once provided three independent quotes to be sought.

Windows – small cracks evident. Short term repairs to frames to be carried out. Review replacement (possibly with PVC) at next meeting.

Village Hall Extension – Doug Child set out the background to the appointment of architects to produce plants. He and much of the Committee under the impression that the PC had previously had the matter in hand. This was not the case. DC apologised for his error and sought Committee approval this action and authorised the negotiations of reducing the fee and the procurement of plans which reflected the request made. Grant application towards costs to be made and PC to be approached re. contribution towards costs (Proposed M Williams, Seconded E Swann).

New Cheque Signatories – resolved by the Committee that Richard Kay and Keith Scott be added to the list (Proposed

B Dubiel-Thomson, Seconded S White).

Internal Store – Committee resolved to construct storage space utilizing part of the bar area. 3 quotes needed. Proposed

B Dubiel-Thomson, Seconded S White.

Coffee Morning – 19 March 2005 – Raffle prizes needed from each Committee Member. Jobs to do: K Scott - Raffle,

E Wilby – Door, M Williams – Book Stall, D & McKenzie & S Chatterton – Kitchen etc.

Cleaning – Many plaudits received for cleanliness. Committee resolved to continue the Mrs Philips. Current cost apx £150/month for 20-24 hours/month. N.B. Also spending more on cleaning materials.

A.O.B.

D Holmes asked if the stage could be looked at and repaired and replaced as necessary. To be investigated.

Spring Festival – D Child reminded Committee that they provide a hamper with a gardening theme as a raffle prize £20-£30 usually spent.

D Child thanks the Committee for their support over the past 5 years.

Meeting closed 21.05