Great Ouseburn Village Hall Committee Meeting

Wednesday 28^th June 2006

In Attendance

Margaret Williams, Sue White, Jane Ellis, Anne Tankard, Eric Bryant, Andrew Wells, Keith Scott, Don McKenzie, Chris Brown and David Dwight.

Apologies

Richard Kay & Paul Thompson.

Minutes of the previous meeting

An amendment was made under Spring Gardens; actual donation received was £1500. With this amendment the minutes were agreed.

Matters Arising

Development of first floor facilities

Chris Brown gave an overview of the project on behalf of the sub committee. He had met onsite with a Structural surveyor who foresaw no problems with the alteration. Chris Brown is to draw up some basic plans and Harrogate Planning is to be asked their views by Keith Scott. If feedback from Harrogate was positive it was agreed to spend up to £600 on structural drawings (proposed Chris Brown, seconded Keith Scott). Anne Tankard agreed to create a separate heading within the accounts for monies towards this project. It was also agreed that the profits from the World Cup Events be placed under this heading. Date of next Sub Committee meeting is 5:00pm, Sunday, 9^th July 2006 in village hall.

Car Park

It was agreed to only mark out the two Disabled spaces for the time being, preferably in blue, monitoring of parking would then take place (proposed Andrew Wells, seconded Sue White), paint to be obtained on Richard Kay’s return from holiday. 

World Cup Events

The next events are 15:00 on Saturday 1^st July (Dave Dwight & Jane Ellis to assist Keith Scott on the bar) and the final at 18:00 on Sunday 9^th July. Chris Brown is to print flyers; Margaret Williams is to arrange door-door delivery in village. Chris Brown to get bar supplies and order 100 Pork pies for the final from Voakes.

Outside Painting Day

Committee to meet up on Sunday 23^rd July 2006, at 2.30pm, to continue outside painting, Eric Bryant to arrange loan of giraffe from Simon Gill

Village Hall 21^st Birthday Event

This is to be booked for Saturday 23^rd June 2007 by Keith Scott.

Village Hall Emergency Phone Line

The Activity club have requested the installation of an emergency telephone line and have agreed to pay the installation cost of £125 and half the ongoing rental charge. The line is to be fitted in the kitchen and have a call barring facility. The committee agreed to the proposal (proposed Keith Scott, seconded Margaret Williams), Keith Scott was authorised to order the telephone line on a 1 year contract.

Hall improvements/repairs update

• Changing room showers in need of extra shower heads (to be kept on agenda).
• Heating duct improvements now part of first floor development, first floor sub committee to deal.
• Chris Brown presented quote for £13527.20 + vat for the male and female toilet refurbishment. This cost to be placed in budget for improvement costs and money allocated towards them. It may also be merged with any grant applications for the first floor development. Heading to be created in accounts by Anne Tankard and first floor sub committee to consider.
• Chris Brown still to look at options for a kitchen facelift. Heading to be created in accounts by Anne Tankard. It was agreed to provide secure cupboards under the folding worktop in the kitchen and Chris Brown to obtain and fit at minimum cost.
• A heating control has been kindly donated to us by David Meakin, Keith Scott to arrange fitting. A Booster control is still to be obtained.
• Chris Brown still to obtain prices for replacement windows with opening top sections. Heading to be created in accounts by Anne Tankard .
• Sound system carried forward to next meeting, Heading to be created in accounts by Anne Tankard, £1782.72 is already ring fenced.
• Drain on corner of building to be cleaned out on painting day, Chris Brown to obtain rods.
• Outside tap to be re-provided and possibility of outside type tap for Bar to be investigated. Chris Brown to deal.
• Ground floor extension for storage to be considered by the first floor improvements sub committee.

Bookings update

The Bookings Clerk duties have now been taken over by Keith Scott. An online bookings Calendar is now available under the village hall heading on www.great-ouseburn.co.uk . It was agreed to amend the charges sheet to say that the stated cost for an event booking is for up to 5hours, excess time to be charged at the hourly rate, reasonable setting up time to be free of charge, existing quotes to be honoured. Keith Scott is to amend the website version and Anne Tankard to inform regular users of the change.

Finance Report

Anne Tankard is to provide headed accounts for the next meeting.

Fund Raising

Indian Summer Evening to be held on Saturday 30^th September 2006, Keith Scott is to book hall. Eric Bryant is to get food price from the establishments in Boroughbridge and Chris Brown to get food price from the one at Linton on Ouse.

AOB

There was no other business.

Date of Next Meeting

The next meeting will be on Wednesday, 26th July 2006, 7:30pm.