Great Ouseburn Village Hall Committee
Meeting
Wednesday 26th July 2006
In Attendance
Sue White, Anne Tankard, Judith Burton, Margaret Williams, Andrew Wells, Keith Scott, Don McKenzie, Peter Goldsmith, Chris Brown and David Dwight.
Apologies
Eric Bryant, Richard Kay & Paul Thompson.
Minutes of the previous meeting
The minutes were agreed proposed Don McKenzie seconded Sue White.
Matters Arising
Development of first floor facilities
A discussion took place over the sketch drawing of the proposed 1st Floor, balcony and ramp and this met with the full approval of the project by those present. Harrogate council do not foresee any problems at this stage and it was agreed to go ahead and get the structural drawings done at an approximate cost of £600, proposed Keith Scott, seconded Chris Brown, and Chris Brown to arrange. The next sub Committee meeting will be arranged on completion of the drawings.
Outside Painting Day
The giraffe
had not been available for the day due to a breakdown. The two doors on the Lightmire Lane side
have been painted. The next painting day will be on Sunday, 17th September 2006
at 2.30pm.
Village Hall Emergency Phone Line
The Phone line is now installed in the kitchen.
Charges
After discussion it was agreed to continue charging the Cricket Club for 1 hour for the use of the Kitchen & Committee room on Saturdays and a fixed charge for the changing rooms for the year. Discussion also took place on whether to allow a reduced charge for the start-up of a new business, it was decided that the full charge should apply.
Village Hall 21st Birthday Event
This is booked for Saturday 23rd June 2007, ideas for next meeting for entertainment e.g. school bands, Jazz band etc.
Indian Summer Evening
This is booked for Saturday 30th
September 2006. Tickets £10, budget for
food approximately £5/person, 100 people, Chris
Brown dealing with food order.
Disco, Paul if available, Indian material for decoration, Anne Tankard to keep an eye open, Keith Scott to ask school if they would
be willing to do some art work. Richard Kay to do tickets and posters.
Accounts Headings and Allocations
The attached spreadsheet was agreed, proposed Chris Brown, seconded Andrew Wells. Thanks were expressed to Anne & Keith for producing the spreadsheet. It was felt that this was a good way of monitoring our projects and available money.
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Fundraising 2004-2006 |
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TOTAL'S |
£9,752.43 |
£0.00 |
£2,265.72 |
£4,114.20 |
£2,000.00 |
£0.00 |
£1,372.51 |
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Est.
cost |
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£5,350.00 |
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|
|
£13,527.20 |
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Date |
Event/Reason |
Car park |
Sound loop |
Club Room |
Windows |
Kitchen |
Toilets |
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02.06.04 |
Spring
Gardens 04 |
£1,700.00 |
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14.07.04 |
Mr &
Mrs Gowland |
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£1,000.00 |
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01.10.04 |
Coffee
Morning |
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£166.90 |
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20.12.04 |
School
parents |
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£243.33 |
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07.03.05 |
Activity
Club |
|
£10.00 |
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19.03.05 |
Coffee
Morning |
|
£161.95 |
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21.03.05 |
Parish
Council |
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24.03.05 |
NYCC
grant |
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|
|
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Spring
Gardens 05 |
|
|
£2,100.00 |
|
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07.09.05 |
Car Boot
Sale |
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£483.00 |
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21.10.05 |
70's
disco |
£1,167.00 |
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30.01.06 |
GO School
donation |
|
£200.54 |
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11.02.06 |
Valentine's
Ball |
£1,680.00 |
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11.02.06 |
Valentine's
Ball |
£70.00 |
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11.02.06 |
Valentine's
Ball |
£834.80 |
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Valentine
costs |
-£1,370.12 |
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20.02.06 |
Car Park
Bill paid |
-£5,350.00 |
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20.02.06 |
balance
allocated from funds |
£1,268.32 |
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21.05.06 |
Spring
Gardens 06 |
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£1,500.00 |
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25.06.06 |
World cup
event 1 |
|
|
£280.00 |
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01.07.06 |
World cup
event 2 |
|
|
£292.95 |
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09.07.06 |
World cup
event 3 |
|
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£277.65 |
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13.07.06 |
World Cup
events cost |
|
|
-£336.40 |
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note 1 |
alloc.
accrued surplus pre 06 |
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£2,000.00 |
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£1,372.51 |
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note 1 |
Allocation
of surplus based on carried forward figure 05-06 = £12738.23, minus
management fund £5000.00 and funds already allocated and not spent pre march
06 of £4365.72 leaving £3372.51 to allocate |
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Hall improvements/repairs update
Finance Report
The accounts have been audited and Anne Tankard is to send the details to the Charity Commission.
Fund Raising
Barn Dance to be held on Saturday 25th November 2006, Keith Scott is to book hall. Don McKenzie is to get price and availability of caller and band.
East Vs West Cricket match is on Sunday 30th July at 2.00pm. Village Hall to provide drinks in the kitchen. Chris Brown and Keith Scott to obtain drink.
AOB
There was no other business.
Date of Next Meeting
The next meeting will be on Wednesday, 13th September 2006, 7:30pm in
Club Room.