Great
Ouseburn Village Hall Committee
Meeting
Tuesday 6th
December 2005 7.30pm
Minutes
Present
K.Scott, S.Chapman, J.Ellis, S.White, B.Thompson, P. Thompson, D.
McKenzie, A.Tankard, D.Dwight, P.Mack, C.Brown
Apologies
R. Kay, M.Williams.
Minutes of
previous meeting
The committee approved the Minutes from the previous meeting.
Proposed by PT Seconded by PM
Valentines
Ball
PT suggested this item should be discussed first, due to timescales
involved.
The date was set for 11th February 2006, and would be Black
tie with a Bubbly (champagne style)/ orange reception, followed by a three/four
course meal with waiter/waitress service. J. Ellis suggested early booking of
any items required from hire company.
DM suggested tables of 8 or 6 which also would need to be hired.
AT, JE and BT suggested the following menu:
Starters
Salmon Mousse
Pate
vegetarian alternative
Main Course
Chicken in white wine sauce
Beef Bourgeun
Mushroom stroganoff
All served with Rice and selection of vegetables
Dessert Course
Lemon Tart
Chocolate Mousse
Cheese & Biscuits
Coffee with mints
Menu to be confirmed by AT and BT
Menu sheets where suggested for each table with each persons name
stating which meal was chosen to keep costs and waste to a miniuim.
It was agreed that 114 would be a realistic amount of people, and that
tickets should on sale around the 3rd/4th January with
menu choices returned by 3rd Feb and tickets by the 1st
of Feb.
PT suggested the entertainment could be provided by a guitar and singing
duo, who would perform suitable music. The price for tickets would be £17.50
each, on sale from AT, MW, BT and the post Office.
The final details would be discussed at the next VHCM on 11th
Jan @ 7.30pm.
Items Arising
AT stated there was know £500 in the Key bank account and that she was now
a signatory. Also that Pilates had now handed the key back for the time being,
and is too be finishing shortly due to other commitments?
Great Ouseburn School would continue to use the double doors for the
time being, due to the complication of accounting for deposits to the authorities
audit office.
Car Park
The start date for the car park works is due to start on the 19th
December and would last 3 or 4 days. CB suggested PT, CB and RK would meet to
discuss plans and works program.
Premises Licence
PT suggested this be an agenda item for the next VHCM in Jan when RK is
present.
Fund Raising
Unfortunately the farmers market was unable to be organised in time due
to DB work commitments, and it was suggested in future that a sub committee be
formed, to ensure the work load be more evenly spread.
It was suggested that a car boot sale with Farmers Market, could go well
together, and would be discussed in more detail at a future meeting.
20th Birthday party/ 21st PT and DM stated the official
opening of the Village Hall seemed to be June 1986, and that perhaps a 21st
in 2007 might be more of an event, with so many events already to look forward
too.
AOB
CB asked weather the ramp for the double/disabled doors was to be put in
when the car park work was to be done, PT thought the door sill was made of
timber and could cause problems, it was agreed to be discussed at the car park
meeting.
CB agreed to get costs for putting a euro lock with internal thumb turn,
so the security keys would not become in jeopardy.
Peter Goldsmith from the Branton Green Bowling club presented a copy of
a letter sent to him from the Great Ouseburn Bowling Club, this was discussed
along with the reply letter, and Peter’s concern for the Summer League’s
fixture list and bookings. Peter said these were not yet available, but would
contact the league with a view to bring them to the next available meeting. PT
said these could then be taken and put forward to the next VHC when appointed
in April 2006.
PT would organise notices for car park resurfacing.
BT has officially resigned as booking clerk and together with PT would
continue until a replacement could be found.
The meeting closed at 9.05pm
The next meeting would be 11th January 2006 at 7.30pm