Great Ouseburn Village Hall Committee
Meeting
Wednesday 11th January 2006 7.30pm
Minutes
Present
K.Scott, J.Ellis, S.White, B.Thompson, D. McKenzie, A.Tankard, D.Dwight,
P.Mack, C.Brown, M. Willams, R.Kay
P. Thompson.S.Chapman, D.Burton
The committee approved the Minutes from the previous
meeting.
Proposed by BT Seconded by DD
Items arising
CB confirmed he had a quote for a euro lock @ £35.00 each. CB proposed that we buy RJK seconded it.
Carpet in the foyer
It was brought to the committee attention
that the carpet in the hall way had come up and could cause an accident. Peter
Naylor offered to mend this on Friday 13th.CB thanked PN for his offer.
Booking
clerk vacancy
CB asked the committee if they had any ideas on the vacant position. AT said she was prepared to give it ago on a temporary basis. On reflection the previous booking clerks have been too accommodating and been taken advantage off. The forcible problem will be short notice add hoc bookings.
RJK suggested that a mobile phone to be purchased for AT for new contact details.
CB proposed we bought a phone.
RJK seconded it.
KS told committee he had an O2 sim card, which he would give to GOVHC and RJK, said he had a spare handset.
RJK to drop ASAP at KS so we can get new details sorted.
Equal Opportunity Policy
RJK told committee that we are in the middle of completing a grant application form. This required GOVHC to have an equal opportunity policy. KS had been in touch with YRCC and adapted a policy to suit GOVHC. RJK passed a copy round the committee. RJK said he would get one laminated to put up in the foyer.
KS also explained to the committee that KS had a meeting with Harrogate council disability officer. They had been out and completed a disability audit on the village hall. A report should be completed shortly
Fund raising-Valentines Ball
AT and BT went through the menu for the evening and who was going to help with the preparation of the food. MW suggested that we hired two helpers to wash up on the evening. The committee thought was a good idea and asked MW to organize this.
AT has sent out invites with all the invoices to the user groups. The tickets were printed, mail drop organized and the posters ready to put. To date ticket sales were going well. AT asked every one to keep pushing the ticket sales to make it a complete sell out.
KS said he would organize the bar and CB would collect the beer and wine, which is to be bought on sale or return basis.
AT and BT have had offers from various user groups and will co-ordinate nearer the time with to let them know there jobs.
AT suggested a raffle at the ball. The committee thought this was a good idea. Could every one please organize a prize for the raffle draw.
Spring
garden dance
RJK to email john bates and find what format is required. BT said the band beauty and the beast was already booked.
Premises License
CB suggested that is to be put on the agenda for June and reviewed then.
PT has requested that we install a fence around the new hedge and along the tarmac edge adjacent tot the road. It appears dogs and people can’t be bothered to work round the hedge and are actually walking through it. RJK to sort this out.
We have had a request from the PC that the markings to be any other color than white. PT has a price for materials. RJK to get a quote for materials for the next meeting.
RJK explained to the committee the weekend before the tarmac contractor was due to start the works PT, CB, and KS had cut the trees down to create more space. It was decided that while the contractor was on site we should take full advantage of this, which allowed us to extend the car park buy 7meters. This of course increased the overall bill from £8000 + vat to £10700 + vat.
KS proposed that we wrote to the parish council to inform them that project costs had over run and we would be requesting further funding from the PC. KS also proposed that the committee vote to accept the revised bill. The committee voted unamisloy to accept the proposal.
RJK to write to PC to outline our position and request further funding so it can be discussed the next PC meeting.
FOGOS have asked if they could have a new contract with the village hall.
CB to sort he has all the paper work.
RJK said he had ordered the extra table trolley. Should be delivered in the next few weeks.
DD said Ouseburn Football club were having trouble with the showers. CB to look into this.
Branton Bowling Club will have their summer/winter bowling dates through for next meeting and they would like to get the dates booked in the dairy. CB reminded BBC that the committee would like to offer BBC and OBBC 1 night for matches each week and then alternate Wednesday for the winter league. BBC to bring dates to the next meeting to sort out.
There was no further business and the meeting ended at 9.15 pm.
The next meeting is Wednesday 8th
February 7.30 pm