Great Ouseburn Village Hall Committee Meeting
Wednesday 8th
June 2005 7.30 pm
K. Scott, C. Brown, A. Tankard, P. Thompson, B. Thompson, D. McKenzie, S Scott, S. White J. Ellis. R.Kay, P.Mc & M.Williams
D.Burton, D. Dwight
PT Welcomed the
Committee & Members of the Public.
The minutes of the previous meeting were agreed to be a true record by the committee with the exception of the last item had not been completed.
Induction
PT showed the
committee a diagram of how the induction loop would work within the village hall and the different rooms. PT explained the system we
were looking at was top of the range which would suit a number of purposes i.e.
hearing aids, back ground music able to play DVDs. The committee all thought
that this would make the hall a more marketable commodity. PT is draw up a technical specification to go with the drawing.
PT suggested that we
go out for two quotes for equipment only and an other quote to install the kit
as well. PT thought the system could cost between £8-9000.
SS asked how are we
going to pay for it? There is some money allocated towards it but we would be
better informed once we had the quote in. The committee agreed for PT to go out
and get the quotes in.
PT to proceed with
getting the quotes in.
PT had contacted Mick
Rampling via email to proceed with the work. Just a waiting a start dates.
CB reported all work
carried out. PT asked if he would have a look at the shower upstairs in the
umpire’s room, as it was not presently working.
CB to organise
A meeting is to take
place in early June with various parties to discuss their requirements.
PT to report back
with the meetings findings.
Secretary Date
CB has ordered the
locks and keys. The keys have a 4-6 week lead-time
RK to find out all relevant details and details of the courses and report back at the next meeting.
Carpeting for upstairs.
PT thanked CB for the floor covering and asked for
volunteers to help lay it.
PN and PMc offered their services.
PT to organise a suitable date.
Car Park
RK has received the plans and needs to pass these on to PT and DB.
RK to organise a site meeting with a local contractor to discuss a quotation for resurfacing the car park. SW raised the issue of some funds, which had been received by the parish council for the sale of an allotment and was this money still available for car park improvements. KS said the fund was @ £13000 but at the moment the GOPC had the money allocated for an other project. The committee felt that a resurface car park would make the Village Hall a more marketable place.
RK to get a quotation and report back at the next meeting.
It was felt that the Deed of Trust needed updating in regard to the members user groups. KS suggested that we take advice from YRCC. PT is to get in touch with YRCC.
PT & RK to draft up a letter for the next meeting.
Ceiling
AT to contact Raskelf Village Hall to find out more.
SW asked on behalf of the WI if we could provide a smaller boiler for tea making. SW reported back that a 2 gallon boiler would cost £128.00 + VAT.
It was proposed the SW to firm up a price and organise.
PT advised that he had been given a 2nd hand fridge for the village hall. It would be written into the hire agreements that it was the users responsibility to turn the fridge on, and clear it after use.
Hire Agreement
We are unable to obtain electronic copies of the hire agreement. KS to take the original and scan it and forward it round the committee.
PT asked if we could all have a look at this and highlights key areas. At the next meeting we would discuss in more depth and move this forward.
ALL Committee please read the document and bring notes to the next meeting.
Chairman Date
Secretary Date
Hire Charges
The Sub Committee reported back their findings and handed round a new edition of the hire charges. This would be rolled out from September 05 onwards.
The revised catchments area for the village hall was set as the original parish boundrys, branton green, upper dunsforth. This new agreement will be merged into the new village agreement.
JE proposed and AT Seconded.
School
Representative
RK had not written to the school but would be completing this ASAP. It was agreed by the committee that the school should send a representative who cold raise points in the AOB part of the meeting.
AOB
PT asked if the committee email points for inclusion to RK to add to the agenda for the next meeting.
PT asked the committee for each member to come back with a fund raising idea for the next meeting. It is clear we need to raise quite a lot of cash to complete some of the outstanding projects.
PT referred to his email prior to the meeting regarding the grant for village hall improvements. This has deadline of July 31st for entry. Our first submission is 5 sides of a4. Please bring ideas to the next meeting so we can have a look at putting submission forward
Meeting Closed 9.50 pm
The next meeting will be held at the Village Hall on Wednesday 6th July 2005 at 7.30pm.
Chairman Date
Secretary Date