Wednesday 8th
March 7.30pm
K Scott, A Tankard, D Burton, B Thompson, D McKenzie, S White, R Kay,
C Brown.
D Dwight
CB proposed we accept the minutes of the previous meeting, this was seconded by
AT.
AT read out some excellent feedback from people who had attended the event. There were a number of thank you letters and a write up in the parish magazine. There was very little negative feedback, but the committee agreed we could do to look at some form of low-level lighting to create a better ambiance.
AT told the committee that the event raised £1186. PT thanked all those involved for all there hard work.
Spring Gardens Dance 22nd April
Nick Butler chairman from the Spring Gardens Committee joined the GOVHC for a discussion on the format for the forth-coming spring gardens dance 22nd April. NB requested that the VHC organise and run the event.
RJK showed the committee a quote from “Pool Bridge Farm Shop” to supply a buffet for the event. After a quick discussion it was agreed to accept the quote and let them provide the buffet for the event.
PT proposed and RK seconded that the ticket price was to be £12 per ticket, which will include.
Bar
Disco
Buffet
The dance will run from 7.30 pm until midnight.
Both the spring gardens and village hall committee will be selling the tickets.
RJK to produce and distribute. The village can take up to 220 people. We all agreed
that we should aim to sell at least 150 tickets plus.
PT confirmed that the PC had agreed to fund the overspend by 50% as requested by the VHC.
The committee discussed a date for marking the car park. PT said he would prefer to wait for better weather before we mark out the car park. The committee felt that we should plant a beech hedge on the remaining part of the car park edge. PT also requested that we put a small fence along the hedge line to stop people and dogs walking through the hedge.
The committee discussed the forth coming Annual General Meeting. The committee need to give 7 days notice to the general public. RJK to write to all user groups concerned to ask for a nomination of a user group member to serve on the committee. PT set a date of 26th April @ 7.30 pm.
Subject – Inconsistency in current hall booking procedure.
D Mck raised the issue on behalf of GOBC that on two previous occasions we had minuted were going to discuss the issue of bookings for both bowling clubs on the 11th of January and we had not. PT informed D Mck that we had not had all the relevant information in and therefore we weren’t in a position to discuss the options.
GOBC feel that after playing at the hall for 15 year,if the VHC can’t accommodate 4 nights bowling per week then they will be victimised. KS told DMck that no decision had been made because we have not discussed this issue but the committee will make sure no one club is disadvantaged.
PT asked if both bowling nights were for matches. DMcK said that one was for competition matches and one was social bowling. Each session lasted around 2 hours.
RK suggested would be feasible for both bowling clubs to do social bowling on the same night. As an example 1 club start at 6pm –8pm and the other club 8pm –10 pm on the same night and then alternate start times so both clubs have the same mix of hours.
PT said we needed the winter dates of both clubs ASAP so we could come up with a solution.
AT informed the committee that she had been approached by to ladies who were looking to set up separate aerobic classes. The main problem is that there are very few time slots available to offer them. AT said that the only available time the main hall is free is Saturday and Sunday evenings. There are some slots in the committee room but AT was unsure if the room was big enough. KS suggested that we invite the ladies to have a look round to see how much space they require.
AT raised the point that the heating was broken and we didn’t find out until the user complained and this is also the same for every day consumables no one reports it until we run out. For the future the committee could do with a checklist of products required and a list of approved contractors to use in the case of an emergency. PT agreed and said it was something we needed to look at.
CB said as regards the heating we have found out that a part needed replacing on the boiler. CB said that the hall thermostat and timer needed replacing with a more modern electronic timer and boost switch. KS told the committee that these items would be under a £100. PT said that he intended to get the heating engineers out to see how we could make the current heating system work more effectively.
RK proposed that we by the new timers and thermostats.
CB seconded the proposal.
CB, KS & RK are to come to the village hall on Saturday 18th March to put up the fire proof curtain against the kitchen hatch and also replace the door lock on the double side door.
AT to inform all users of changes of locks
KS to make a notice for the door and act as an emergency contact number.
The was no further business and the meeting closed at 8.55pm
The next meeting is 19th April 7.30 pm prior to the spring gardens dance and the AGM to be held on the 26th April 7.30 pm.